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How CoAxiom Works

From Concept To Completion


The Roadmap

How Your Ideas Get Brought to Life.

You've seen our pricing and services—now here's exactly what happens when you work with us. This page walks you through the entire process step-by-step, so you know what to expect before, during, and after your project.
The short version: You provide materials → We generate and refine → You review and request changes → We deliver final work you own completely.
The detailed version: Keep reading to understand exactly how we collaborate with you to create professional results.

You Provide Materials

To Supply the Context For Your Content

We Generate and Refine

Your Content Based on These Materials

We Deliver Final Work

And You Own It Completely

The Complete CoAxiom Process: Step 1


Order & Initial Consultation

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What Happens:

  • You select your package and complete the order form
  • You provide initial project materials (the more detail, the better)
  • We send you a confirmation email with timeline and next steps
  • For packages with consultation calls, we schedule your first session

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What We Need From You

  • Basic project information (topic, scope, goals/setting, characters, plot)
  • Any source materials, outlines, or reference documents (Or, for creative texts, 'lore' and 'background materials'
  • Specific requirements (formatting, style guides, special considerations/genre, structure, length)
  • Contact preferences (email, phone, availability)


Timeline: Order confirmation within 2 hours, project kickoff within 24 hours


The Complete CoAxiom Process: Step 2


AI-Accelerated Content Generation

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What Happens:

  • Our AI systems generate initial draft content based on your materials
  • For academic work: Synthesis of sources, argument structure, citation formatting
  • For creative work: Narrative development, character consistency, world-building integration
  • For professional creative work: Additional Elements like Thought leadership positioning, strategic messaging
  • For professional creative work: Additional Elements like Thought leadership positioning, strategic messaging


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What You Do:

Nothing during this phase. We'll update you when drafts are ready for expert review.

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Behind The Scenes:

This is the "speed" part of our process. AI can generate 20,000+ words in hours—work that would take human writers days or weeks. But this is just the foundation. Raw AI output always requires expert refinement.


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Timeline: 1-3 Days depending on length and complexity


The Complete CoAxiom Process: Step 3


Expert Human Review & Refinement

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What Happens:

  • Creative projects: Literary professionals review for consistency, pacing, and elimination of AI artifacts
  • Academic projects: Ph.D. in Literature reviews for scholarly rigor, argument strength, and publication standards
  • Grant proposals: Proven grant writer reviews for funder alignment, competitive positioning, and compliance
  • Technical documentation: 20+ year safety professional reviews for OSHA/ANSI compliance and practical implementability
  • Unity/Interactive: Professional developers review functionality, optimization, and user experience

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What We're Looking For:

  • Elimination of AI "tells" (repetitive phrases, generic descriptions, obvious patterns)
  • Quality of narrative flow or argumentation
  • Compliance with standards (genre conventions, academic, regulatory)
  • Strategic positioning and effectiveness for intended audience


What You Do: We may reach out with clarifying questions about your materials or goals.

Timeline: 2-5 days depending on package tier and project complexity


The Complete CoAxiom Process: Step 4


Quality Assurance & Initial Delivery

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What Happens:

  • Final quality check across entire deliverable
  • Formatting applied (citations, headers, visual elements)
  • All files packaged for delivery
  • You receive draft via email or secure download link
  • Comprehensive delivery includes all promised elements (documents, images, files, etc.)

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What You Receive:

  • Primary deliverable in multiple formats (typically PDF, Word/Google Docs, and any specialized formats)
  • Supporting materials (images, graphics, templates, guides)
  • Instructions for next steps
  • Revision request process explained


What You Do: Review your draft thoroughly. Take notes on anything you'd like changed, clarified, or adjusted.

Timeline: Delivered by promised deadline (stated in your package)


The Complete CoAxiom Process: Step 5


Your Review & Revision Requests

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What Happens:

  • You review the draft and provide feedback
  • You submit revision requests within your package's revision allowance
  • We implement requested changes
  • Revisions typically include: content adjustments, tone modifications, structural changes, factual corrections

What We Need From You:

  • Specific feedback (not just "I think it could be better" but "Section 3 needs more detail on X")
  • Priority ranking if you have many requests (helps us focus on what matters most)
  • Additional materials if needed (e.g., "Can you incorporate this new source?")
  • Reasonable scope (revision rounds aren't for complete rewrites or new projects, and the scale of offered revisions differs by package)

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What's Included vs. What's Not:

  • Content adjustments within reasonable scope
  • Tone and style modifications
  • Structural reorganization
  • Factual corrections and clarifications
  • Formatting adjustments
  • Complete rewrites changing core premise
  • Adding entirely new sections beyond package scope
  • Requests exceeding stated word count limits

Timeline:

We implement revisions within 3-5 business days


The Complete CoAxiom Process: Step 6


Final Delivery & Ownership Transfer

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What Happens:

  • We deliver your final polished work
  • You receive all source files and assets
  • Complete ownership transfers to you (we retain no rights)
  • You're free to publish, distribute, modify, or use however you choose


What You Receive:


  • Final deliverables in all promised formats
  • All associated files (images, graphics, source materials)
  • Usage instructions if applicable (e.g., Unity deployment guides)
  • Invoice marked "Paid in Full"

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What Happens Next:

  • The project is complete—your content is 100% yours
  • We're available for questions during any post-delivery support period (if included in package)
  • You can order additional services or request add-ons at any time


Timeline:

Final delivery typically 3-5 days after last revision cycle

What You'll Need To Provide

By Service Type

Creative Services

Minimum Requirements:

  • Story concept or premise (1-3 paragraphs)
  • Genre and target audience
  • Approximate desired length
  • Basic character descriptions (names, roles)

For best results, also provide:

  • Detailed plot outline (even if rough)
  • Character profiles with motivations and arcs
  • World-building documents (maps, history, rules) - package limits apply
  • Tone/style examples (similar books you want to emulate)
  • Any existing work in this story world - package limits apply

Professional Creative/Thought Leadership Services

Basic Creative Services Requirements, Plus:

  • Core message or framework you're promoting
  • Target audience description
  • Your professional background/credentials
  • Desired positioning (e.g., "approachable expert" vs. "academic authority")

For best results, also provide:

  • Client stories or case studies
  • Your existing content (works in a series, blog posts, talks, articles)
  • Competitor analysis (who else in your space, how to differentiate)
  • Brand guidelines if you have them

Academic Services

Minimum Requirements:

  • Research topic or thesis statement
  • Key sources you want integrated (at least for lower tiers)
  • Citation style preference (APA, MLA, Chicago)
  • Any institutional guidelines or formatting requirements

For best results, also provide:

  • Detailed outline of argument structure
  • Annotated bibliography with key points per source
  • Prior drafts or related work (for context)
  • Specific requirements from your advisor or institution

Communication & Collaboration

How We Stay In Touch

Email is our primary communication method. You'll receive:

  • Order confirmation within 2 hours
  • Project kickoff message within 24 hours
  • Status updates at key milestones
  • Draft delivery notifications
  • Revision completion confirmations


Consultation Calls (Included with Premium Packages)

Higher-tier packages include scheduled consultation calls:

  • Academic Publication & Grant packages: Strategic guidance calls with Ph.D. editor or grant specialist
  • Literary Development: Four 60-minute editorial partnership calls throughout development
  • Professional Creative: Strategy consultation for positioning and launch planning
  • Enterprise Safety: Initial consultation, two follow-up calls, and post-delivery support

Communication & Collaboration

Asynchronous Collaboration

For most projects, we work asynchronously:

  • You provide materials at your convenience
  • We generate, review and polish during our working hours
  • You review polished drafts on your timeline (within reason)
  • This flexibility lets us serve clients across time zones efficiently


Questions & Clarifications

If we need clarification on your materials or goals:

  • We'll email specific questions
  • We'll continue work on clear portions while awaiting your response
  • Quick responses help us stay on schedule
  • Enterprise Safety: Initial consultation, two follow-up calls, and post-delivery support
Pro Tip: The more detailed your initial materials, the fewer clarification rounds needed.


Revision Process Explained


How Revisions Work

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What Counts as a Revision Round

A revision round is a single submission of feedback from you, followed by our implementation of those requested changes.

Example:

  • You review draft and submit: "Please expand section 2, adjust tone in section 4, add more detail to conclusion"
  • We implement all these changes
  • That's one revision round

Additional rounds available for purchase:

$49-199 depending on package complexity.

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How to Submit Effective Revision Requests

Good Revision Request:

"Section 3 (pages 8-12): Please expand the discussion of methodology by adding more detail about data collection procedures. The current version feels too brief. Also, the transition between sections 2 and 3 feels abrupt—can you add a bridging paragraph?"

Poor Revision Request:

"I don't like section 3. Make it better."

Why The Difference Matters:

  • Specific requests get better results
  • We can't read your mind about what "better" means
  • Detailed feedback uses your revision rounds more effectively


Revision Process Explained


How Revisions Work

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What's Included In Revisions

  • Content adjustments (expanding, condensing, rewriting sections)
  • Tone or style modifications
  • Structural reorganization
  • Adding or removing elements within scope
  • Factual corrections
  • Incorporating additional sources (within reason)
  • Formatting adjustments

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What's NOT Included (Additional Fees May Apply)

  • Complete rewrites changing fundamental premise
  • Expanding beyond package word count limits
  • Adding entirely new major sections
  • Changing to different service type (e.g., academic paper → creative fiction)
  • Requests beyond stated revision round limits

Delivery And File Formats

What You'll Receive

Documents (Academic, Creative, Professional):

  • Microsoft Word (.docx) - editable
  • Google Docs (shareable link) - editable
  • PDF - print-ready, professional formatting
  • EPUB (creative writing) - ready for e-reader platforms


Technical Documentation:

  • All formats above, plus:
  • Branded PDF templates
  • Editable templates for future use


Interactive/Unity Projects:

  • WebGL build files (hosted or for self-hosting)
  • Source code (if included in package)
  • Deployment instructions
  • Analytics integration guide


Visual Assets:

  • High-resolution PNG/JPG files
  • Editable source files (if applicable)
  • Optimized web versions

How Delivery Works:


  • Small files ( less than 25MB): Sent via email attachment
  • Large files: Secure download link via Google Drive, Dropbox, or WeTransfer
  • Ongoing access: You can request files re-sent anytime within 90 days


Backup & Storage:


We retain project files for 90 days after delivery for re-sends or minor adjustments. After 90 days, files are permanently deleted (you should maintain your own copies).

After Delivery

What Happens Next

Ownership Rights

  • You own 100% of deliverables
  • We retain no rights to your content
  • You can publish, distribute, modify, or sell without restrictions
  • We never reuse client work for other projects
  • Confidentiality maintained indefinitely

Post-Delivery Support (Where Included)

Higher-tier packages include post-delivery support:

  • Enterprise Safety: 30 days of technical questions and minor adjustments
  • Interactive Experience: 30 days of technical support
  • Elite Author Platform: 60 days of extended support

Support Includes

  • Technical questions about using/deploying files
  • Minor clarifications or corrections
  • Troubleshooting (for interactive projects)

Support Does NOT Include

  • Major content revisions beyond package scope
  • Additional content creation
  • Ongoing updates or maintenance
  • We never reuse client work for other projects
  • Confidentiality maintained indefinitely

Future Projects

Ready to Work With Us Again?

  • Returning clients: Often eligible for volume discounts
  • Series or multi-phase projects: Contact us for custom package pricing
  • Additional services: Add-ons available anytime


Referrals

Love your experience?

  • Referral program: Earn credit toward future services
  • Testimonials: We'd appreciate a brief testimonial (with your permission to use)


Common Process Questions

Q: What if I don't have all materials ready when I order?

A: That's fine. We'll start with what you have and work with you to gather remaining materials. However, timelines don't start until we have sufficient materials to begin.


Q: Can I see work-in-progress drafts before completion?

A: For most packages, no—we deliver complete drafts. However, some advanced packages (for example, the 'Elite Author Platform' package at $3,999) and some custom projects include milestone check-ins.


Q: What if I'm not satisfied after all revision rounds?

A: We offer a 50% refund if you're unsatisfied after using all included revisions (assuming we followed your specifications accurately). We stand behind our quality.


Q: Can I request changes after final delivery?

A: Minor corrections within 7 days of delivery are free. Larger changes require purchasing additional revision rounds.


Common Process Questions

Q: How do consultation calls work?

A: They're scheduled at mutually convenient times via Calendly or email. Calls are recorded (with your permission) for reference. We send follow-up notes summarizing action items.


Q: What if my project takes longer than expected?

A: If delays are on our end, we'll notify you immediately and may offer compensation. If delays are due to awaiting materials from you, timelines extend accordingly.


Q: Can I pause a project mid-process?

A: Yes, contact us. We can pause for up to 30 days. Longer pauses may result in starting fresh depending on circumstances.


Q: Do you offer project management for multi-phase work?

A: Yes, our CFO specializes in project management. For complex multi-phase projects, we can coordinate timelines, deliverables, and quality assurance across all elements.



Ready to Get Started?


Now that you understand exactly how we work, choose your service and let's begin.

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Creative Services

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Grantwriting Services

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Academic Services

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Technical Documentation Services

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Custom Solutions

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Industrial & Automotive Training Simulations